Communication is essential for any business, and there exist several channels to reach out to your potential clients and partners. Email is one of the most official ways to pass out messages. To make the communication channel even more efficient, you can go a notch further and invest in an email hosting service.
What is email hosting? Simply put, it is a service that rents out email servers. It acts like a virtual post office that sorts out your messages and sends them when necessary. You get a domain name with this service, which showcases your professionalism.
In this piece, we will talk more about email hosting, including an introduction to the finest service providers.
Email Hosting Options
You have plenty of email hosting options at your disposal, where you pick a preferred one depending on your needs. Below are some of the options you will encounter.
Shared Web and Email Hosting
If you go for web hosting services, you will find that some companies offer email hosting as part of the package. It is an excellent choice if your site still does not have much traffic, as you may share the provided infrastructure with others. It is quite affordable, and you pay for it together with your web hosting subscription fee.
If you have your own servers, you can self-host your emails. The main advantage is that you have total control of your infrastructure. Also, you have the freedom of customization. However, the maintenance costs may be pricy, and you may need an experienced team on standby in case of any problem.
Third-Party Email Hosting
Third-party email hosting is the answer to the costliness of self-hosting. While you may lose control of your servers, you gain several unique features that guarantee you an excellent usage session. On price, you have a vast pool of choices to pick from, with others offering free services.
What to Look for in an Email Hosting Service
What defines the best email hosting service? You have to be attentive to several factors when picking exemplary service. The following are some of the definitive features of a great email host.
A Custom Domain
An email host should let you create an email using your company’s name. A custom domain name is a mark of legitimacy and shows the personalization facet of your firm. If used correctly, such a domain will increase your reach with a high possibility of a response when you send a message.
You may encounter a problem when using the email servers or address an issue. Here is where the customer support steps in. Most email hosts have a credible support team that works round the clock to sort out problems that arise with the use of their product.
Check the available communication channels, availability, and response time. A reliable service provider should have effective communication channels for urgent issues. A phone number will do justice in such a case, and the response time should be fast.
In addition, you should be able to reach support via mail or social media handles. A 24/7 availability is perfect as you can contact the support team at any time.
These include the backend tools that allow your team to connect. They enable efficient workflow, which is a must if you want your business to grow. Features to look at include an integrated team chat, shared calendar, and conferencing.
Moreover, you must check on the hosting service provider’s bonus tools. One of the tools is a marketing partner that can create excellent campaign material to expand your reach. The more tools a host has, the better the service offered.
You should not compromise on the security of the email service provider. The best email host providers have filters where the emails pass through to eliminate potential spam and malware. It protects your devices from material that can harm them.
With security assured, you have peace of mind when conducting business with your chosen provider.
Get a deal with an email host that provides sufficient storage. You need a lot of storage space for your emails, especially if you want to refer to the messages in the future for accountability purposes. The good thing about cloud storage is that it is expandable and safe.
The email hosts have limits for sending attachments. If you deal with several files that you have to send to clients and partners, you have to go with a host that has reasonable limits. Otherwise, you will have to continuously expand your limit, which can be time-intensive and costly.
Apart from the highlighted features, you should also consider the cost of the service. While the ideal move is to go for cheaper services, you should not overlook the added value. Pick an email hosting provider with plenty of valuable features at an affordable cost.
If looking for email hosting for a small business, go for long-term subscriptions. You will realize that they are cheaper than short-term plans like the monthly ones.
The other factor to consider is flexibility, with the main focus being compatibility with all your devices. An excellent email host will also sync with apps and programs installed on your devices for efficiency.
The Best Email Hosting Providers in 2022
This section brings you the best email hosts that you should consider. You will notice from the selection that each service provider has a specific selling appeal.
This is one of the most reliable email hosting providers. It is the go-to service for avid Google users, especially those who appreciate its cloud storage. As a Google user, you will be familiar with its environment and associated infrastructure; hence, it is easy to use.
Formerly referred to as G-Suite, a name that seems to stick, Google Workspace is a recommendable hosting service for teams. The service allows for collaborative efforts, ideal for small to medium businesses.
It provides you with a custom email, which will help in marketing your business, as your identity is evident. Additionally, it is a mark of legitimacy, necessary if you want new clients. You can collaborate with tools like Gmail, Calendar, Chat, Docs, and many more.
G-suite has four plans to pick from. You have the Business Starter, Business Standard, Business Plus, and Enterprise. The first two plans are suitable for new and small businesses where they give you perks like adequate storage, a custom and secure business email, and standard support.
The last two plans are ideal for already-established businesses. Some of the goodies you get from the plans include unlimited storage, in the case of Enterprise, and the 500-participant limit in video meetings. The packages are affordable, and you get value for your spending.
You may integrate third-party add-ons to ease your workflow.
- Perfect for Google users.
- You can integrate it with third-party add-ons.
- Reasonable plans.
- Plenty of collaborative tools.
- Assured security.
Microsoft 365 is an excellent email service provider if you and your team use Microsoft products. A thing to appreciate about this provider is its servers’ robust architecture that keeps off potential harm in the form of malware and spam.
Also, Microsoft has the backing of AI apps that ensure you have a smooth time when working.
To add on, You have plenty of tools and services at your disposal. The tools include Word, Excel, PowerPoint, and OneDrive. It is akin to having a virtual office with all the tools integrated.
When you sign up to this service provider, you get a business email address and web and mobile versions of Microsoft programs. In case you have an issue, 24/7 customer support is easily accessible. The response is prompt, and you get professional help.
Microsoft 365 has four plans to pick from. These include Basic, Standard, Premium, and Apps for Business. The Basic and Standard plans are fit for new and small businesses. The premium package is for companies going strong or if you want to start on a large scale.
The pricing is excellent, with a free trial month for each plan. The packages are annual commitments.
- Business-class email.
- Backing of AI.
- Plenty of collaborative tools from the Microsoft family.
- A free trial month for each subscription.
- The plans are reasonable.
Many users of Zoho Mail agree that it is an excellent selection if you are working on a budget. Signing up is free, and you get a customized email when done with registration.
You will love the email features that Zoho Mail has. A notable attribute is enhanced security. Your information and emails are safe from unauthorized parties, courtesy of upgraded encryption. As such, you are sure to keep data leaks, phishing, and spoofing at bay.
This email hosting provider has a large attachment limit of up to 40MB. This is a standard limit that you are not likely to find in most hosting services. In addition, you can expand the limit to 250MB, courtesy of the Huge Attachment feature.
The archive feature allows you to retain your messages for future reference. You have the freedom to set custom retention policies. The eDiscovery resource aids you in locating your archived emails.
You may add multiple domains from one account, whereby managing them is straightforward, showing how convenient this email service is.
- Free sign-up.
- Enhanced security and upgraded encryption systems.
- A large attachment limit of 40MB, which you can expand to 250MB.
- An archive feature for storing your emails.
- eDiscovery for locating archived files.
Another entry from Microsoft is Office 365, an email host ideal for large organizations with many users. It is reliable and guarantees your accessibility at all times. Maintenance of the system is hassle-free and it is one of the reasons that this service makes it to this review.
Office 365 is very secure and will protect your systems from malware attacks and unauthorized access. Moreover, you have maximum control of its environment, which you can access remotely.
This email service is compatible with many devices, such as mobile phones. An in-place archive keeps all your materials safe in one place. You can get access to them any time you wish.
Finally, Office 365 has IT-level phone support to attend to any problem that you may have. You can reach the support team on a 24-hr basis.
- Hassle-free maintenance.
- Top-grade security.
- You can remotely access the service.
- Compatibility with several devices.
- IT-level phone support.
- An in-place archive.
At times you solely need an email hosting service but no web hosting. In such a scenario, you may consider Rackspace. It is one of the finest email hosting services you will encounter, particularly if the security feature is of utmost importance.
Rackspace has a sturdy infrastructure backed up by top-grade encryption. Such add-ons prevent malware infestation on the mails you receive to protect your systems.
Also, this product has all the necessities that you need for ample collaboration in a team setting. Some of its useful tools are effective multi-cloud integration, calendar and contact sync.
You can use Rackspace in tandem with several cloud-based applications, such as Google Cloud, Kubernetes, Microsoft Azure, and VMware.
Signing up for the service is a straightforward affair with three plans to choose from. These include the Rackspace Email, Rackspace Email Plus, and Add Archiving. The Rackspace Email is a beginner bundle with excellent but limited features.
The Email Plus package gives you additional perks such as 30GB of file storage, instant messaging, and shared calendar and contacts. The Email Add Archiving gives you email archiving storage.
Rackspace’s pricing is friendly, and you get a free 14-day trial.
- A sturdy infrastructure and top-grade encryption.
- Friendly pricing plans.
- Multi-cloud integration.
- A 30GB file storage.
- A free 14-day trial.
Bluehost is one of the most popular email hosting providers. It has plenty of resources that endear it to many people. After signing up for its services, you get a professional email address that shows your legitimacy. You can also use the address for marketing your startup.
The other fantastic thing about Bluehost is that it provides you with the necessary utilities to ensure overall productivity. This refers to Microsoft tools like Word, PowerPoint, Excel, and Outlook.
You can access most of the tools online. However, if you want to use them offline, you subscribe to the Business Pro plan and download them.
Bluehost email hosting is suitable for teamwork, supported by integrated video meetings and shared work items.
When you create an account with this provider, you have three subscription plans to choose from. The Email Essentials plan is fit for managing your emails and calendars. The Business Plus comes in handy for teamwork and large projects. Business PRO is ideal for professional settings, such as the corporate world.
The Email Essentials plan gives you 15GB of storage, while the others grant you 50GB. Other perks of the Business plans are 1TB cloud storage, file sharing and 24/7 technical support.
- Provision of necessary Microsoft tools.
- 24/7 technical support.
- Ideal for teamwork settings.
- A professional email address for use.
- Up to 1TB cloud storage.
Provided storage is a crucial factor to check on when subscribing to an email host. Most limit their storage, and you have to upgrade it when full. Intermedia Exchange email hosting gives you unlimited storage, meaning you do not have to worry about space for your messages.
The service is highly secure, offering you protection against any malicious messages and phishing attempts. A 24/7 available support team comes to your aid if you encounter any problem when using this service. The response is prompt to prevent your frustrations from building up.
Furthermore, you have access to several hosted exchange email add-ons. The add-ons include Intermedia office applications, backup, file sharing, and archiving tools.
Intermedia Exchange has five plans that you can subscribe to. They come with a specific add-on. There is Exchange Email, Exchange Email+ Archiving, +SecuriSync Backup, +Microsoft 365 apps, and +compliance and security.
You also get free email migration supported by Intermedia’s expert team.
- Unlimited storage.
- 24/7 available support.
- Plenty of hosted exchange email add-ons.
- Free email migration.
The final entry in this review is GoDaddy, a reputable email hosting service. It gives you a professional business email address that markets your brand as a reputable entity. You can customize the email address to a form that you feel will fully represent your business.
GoDaddy gives you adequate storage space to enable you to receive many emails. The basic plan, Email Essentials, gives you 10GB of space, which is excellent for beginners. Later on, you can upgrade to Email Plus or Business Professional to get up to 50GB of email storage.
The service lets you sync with other programs for proper coordination of your activities. Some of the applications you can connect to are Outlook, Apple Mail, Word, and PowerPoint. You may also sync your devices, including your laptop, tablet, and mobile phone.
Its compatibility with Microsoft 365 allows you to work as a team, ideal if you have more than ten employees.
The other attribute to love about this provider is the enhanced security. You need not worry about phishing, spamming, and malware attacks.
This email service’s award-winning support aids you in case of any issue. A 24/7 availability means you can reach the support at any time.
- Adequate storage.
- Award-winning support.
- You can sync this service with other apps and devices.
Commonly Asked Questions
What is the cheapest email hosting?
Price is a crucial factor to consider when looking for email hosting services. The good thing is that you will find plenty of providers who may have prices that meet your financial standing. As per this article, we can see that the cheapest provider is Zoho Mail.
The reason that it is the best pick on a tight budget is that it has incredible features like security and valuable add-ons.
Which is the best email hosting company?
The best email hosting company depends on several elements. You can check the price and go for the one with a reasonable cost. The other factors to keep in mind are security, support, and the nature of service.
Pinpointing to the one that stands out can be pretty challenging as you have to bring more factors to check. The good news is that this piece introduces you to some of the finest. You can peruse them and see which one is good for you.
What is the best email host for small businesses?
A characteristic that many small businesses share is working on a budget. In this vein, if you are looking for the best hosting service for small businesses, price is the number one attribute to consider. Zoho Mail, Bluehost, and Google Workspace are suitable picks.
Their delivery is excellent, topped up with features like boosted security and an efficient support team.
How does email hosting work?
Email hosting is a service where you send and receive emails on a server. It is a professional way of handling your emails, where you keep off spam and malicious content. You also get a business email that upholds your professionalism.
Best Email Hosting Providers – Summary
As a business owner who wants to have a touch of professionalism, you need email hosting to smoothen your communication. The provided servers will not only help you handle your messages but also easily collaborate with your team for a sustained workflow.
This article looks at some of the most outstanding service providers you may encounter. Important things to learn are the essence of email hosting and why you need it. Also, you should know what to look for if you want an email host.
Take your business to the next level by getting a reputable email host service provider.
Also, check our suggestions for the 6 Best Free Email Marketing Services in 2022